[Vtr-tac] Do Not Add Notes to RTS Records

Electronic Distribution of VTR Information to Texas Counties vtr-tac at dot.state.tx.us
Wed Dec 17 09:31:06 CST 2008

Please review the following information and distribute as appropriate.

Law enforcement has brought to our attention that some counties are
adding local *notes* to the address fields in RTS.  Of particular
concern is that some of the notes include personal customer information
such as social security numbers, driver*s license numbers, etc.  

Private entities, law enforcement, and other state agencies have access
to the RTS database and can see any of these remarks.  Therefore, use of
the address fields and vehicle location field for any purpose other than
to capture the information they are designed for is not authorized and
should be stopped immediately.  

When developing the Vision 21 functional requirements, we will consider
the feasibility of a comment section.  Until a specific comment field is
made available, please refrain from entering other information to the
abovementioned fields.

Thank you for your help in distributing this information.


If you have any comments or suggestions concerning this VTR
communication process, please contact your local VTR Regional Office.

If you would like to see previous postings from the "VTR Electronic
Archives," please visit
http://extlists.dot.state.tx.us/pipermail/vtr-tac/ .

Rebecca Davio
Vehicle Titles and Registration Division, TxDOT
Telephone: (512) 465-7570
FAX: (512) 467-5909
Email: rdavio at dot.state.tx.us 
Want to know what*s ahead for Texas transportation?  Join us for the
4th annual Texas Transportation Forum in January 2009.  Go to
www.TexasTransportationForum.com to find out more.

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